Considerations When Selecting a Printer for Your Company

Whether you use multi-function or a fleet of office printers, the ability to print high-quality documents on request is critical for seamless company operations. Acquiring a printer, like buying any other type of technology, needs careful thinking. Continue reading to find out what you should consider when purchasing a printer.

1.     Purchasing or Leasing

You don’t have to spend a significant sum of money all at once on printer rental. It also supplies you with an agreement that usually covers toner refills and printer maintenance charges. When you purchase printers, you are responsible for refilling them. Apart from that, after the lease, you may opt to switch to a new copier without selling or disposing of an old printer. The primary distinction between renting and leasing is the term of the arrangement. While renting is associated with long-term agreements, leasing is generally for a short period when you require a printer.

2.     Speed

Dependent on your business’s printing demands, you may appreciate a fast printer. Consider how often your workers print and the types of print tasks they do when considering a printer’s speed, determined by pages per minute. Certain print-intensive sectors, such as legal firms, print large paper sizes on a regular basis. If a legal firm, for example, purchases a high-quality but sluggish printer, company operations may be hampered while staff waits for backlogs of huge print orders to complete.

On the other hand, if your team only prints a few sheets now and then or your workplace is tiny, you may not place as much weight on printer speed. However, keep in mind that each category of printer speed has a suggested monthly volume

3.     Printing on Both Sides

Printers with this capability allow you to print across both sides of the paper automatically or manually. Companies who simply need to print one-sided documents may not appreciate this functionality, but those who need to produce complicated design tasks like brochures and pamphlets may.

4.     Types of Paper

Depending on your company’s sorts of print jobs, you may want a printer that could also handle a broader range of paper types.  While 8.5 x 11 in., generally known as A4, is the most common paper size, many printers can accept paper up to legal size (8.5 x 14 in). Printers that can primarily handle A4 paper might be less expensive, so if your company solely prints on this kind of paper, you can save some money by purchasing an A4-friendly printer.

Evaluate the paper mass that your workplace demands in a printer as well. Typically, heavy material, such as stock paper, is printed from the bypass tray. However, if your workplace prints many documents on heavy paper, you should look for a printer that can handle thick paper from the regular trays

5.     Options for Finishing

Some printers have finishing options that might help your personnel save time when finishing print jobs. Stapling and punching are two excellent finishing options to look for when selecting a printer. If your staff simply prints a few sheets now and again, a printer with strong finishing choices may not be helpful to your organization. However, if your company is a non-profit and continually produces booklets and other multi-page papers for huge audiences, a printer automatically staples pages may be beneficial.


There are just too many factors to consider while selecting a specific printer ideal for you. However, before acquiring or leasing a printer, it’s a good idea to think about the things outlined above.

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