Switching from manual team time tracking to a time card app has several benefits for both businesses and employees. That doesn’t mean that the process isn’t a significant investment or that it doesn’t take proper planning to make it work correctly.
One of the biggest hurdles when implementing a new time and attendance app is getting employees to adopt it. Having a plan for introducing the system to your employees will make the entire process go much smoother. It’s essential for businesses to get employees on board when making a change like this to work the way they intend. Otherwise, the return on the investment will be significantly diminished.
In this article, we’ll take a look at how to introduce a time card app to your employees to ensure adoption and compliance.
Have a Plan for Implementation
Just dropping a new system on your employees is not only ineffective, but it may also cause problems with employees. When instituting changes to your business, it’s crucial to have a plan that employees know and understand.
When it comes to a time card app, employees must know how the clock-in process will change and what that means for their daily routine. Once employees understand what is taking place, they are more likely to adjust to it, especially if enough time is given during the process.
Explaining the reasons behind the transition will help with employee acceptance since if they know why something is being done, they are more likely to adopt the changes.
Explain the Benefits For the Business and Employees
Apart from knowing why the change is being implemented, telling employees the benefits of the change, in this case, implementing a timesheet management app, will give them the incentive to learn how to use it and adapt to the software and take full advantage of it.
In the case of a time card app, there are benefits for the business and employees.
Businesses benefit from much of the automation that online time clock software brings because it allows the clock in process to function without a ton of managerial oversight. This includes attendance tracking, ensuring employees are clocked in or out properly for breaks and time off, and keeping track of productivity.
In particular, it makes management a breeze since all pertinent data is available at a glance. The manager can approve requests or address issues almost instantly through the online timecard system. Managers can even send out notices and alerts to individual employees or the entire workforce with ease. These benefits make communication more manageable and less stressful for everyone involved.
Employees benefit from a faster clock in process. The manual clock in process can be very time-consuming and disruptive to the workflow. Employees can usually clock in from their own devices much more quickly and return to work faster by using a time card app. This makes them more likely to take their breaks and clock out on time while still managing to get work done.
Not only is the process faster, but it is also more secure, meaning employees do not have to worry about someone altering their timesheets or false clock-ins. Payments are also guaranteed as well because time tracking and payroll calculation are automated.
Implement Robust Training
Having a plan for implementation and letting employees know the benefits is only part of getting everyone on board. When it comes to new technology, it is vital to have a training program in place to get employees acclimated to the new systems so that they even know how to operate them.
Using support features, online tutorials, and customer assistance can help make the adoption process go much more smoothly and result in higher compliance and a faster turnaround on the investment.